Software
Mileage & Expenses Log
Log business miles and receipts as you go; it works out your mileage claim at HMRC rates and totals everything by tax year
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Receipt Filer
Finds receipts in your inbox, files the attachments into dated Drive folders, and lists supplier, date and amount on a sheet
£15.00
How you’ll receive this product
Available to download as soon as your payment is confirmed
This is delivered digitally. As soon as your payment is confirmed you will get a private link to your files on your order page. Keep the link to that page — it is where your purchase lives.
You receive
- Receipt Filer — receipt-filer.zip
- Secure Stripe checkout — we never see your card details
- Your files appear on your order page the moment payment clears
About this product
The receipts are all there. They are just scattered through two years of inbox, which is the same as not having them when your accountant asks.
Every morning this searches your Gmail for emails with receipts attached, saves those attachments into your Google Drive under a folder per year and per month, and writes a line on a sheet: the date, the supplier, the subject, the amount it could find, and where the file went. By the end of a quarter you have a folder that looks like a filing cabinet and a sheet you can hand over.
It reads the amount off the email, preferring a figure actually labelled as a total over the biggest number on the page - a subtotal of 400 and a total of 48 will give you 48. That is genuinely useful and genuinely a guess, which is why the column is called "Amount found", there is a Checked column next to it, and the summary email says in as many words that the figures need checking before they go near a tax return. It will not pretend to be your bookkeeper.
It ignores logos, signatures and anything that is not a document, skips files bigger than your limit, and never files the same email twice.
Features
- A folder per year and per month in your own Google Drive
- Supplier, date, subject, amount and file location, all on one sheet
- Picks the labelled total over the largest figure on the page
- Says "amount not found" rather than inventing one
- Ignores logos and signatures; skips anything over your size limit
- Never files the same email twice, and never overwrites a file already there
- Starts in test mode - everything comes to you until you say otherwise
- Keeps a log of every message it sends, so you can prove what went out and when
- A daily limit, working hours and a weekdays-only switch, all yours to set
- The wording lives on a tab in the sheet, so you change it without touching code
- Runs inside your own Google account. Nothing is sent to us or to anyone else
Product questions
A Google account - a free Gmail account works, and so does Google Workspace - and Google Sheets in your web browser. Nothing is installed on your computer.
Open a new Google Sheet, go to Extensions > Apps Script, paste in the script from your download and run install once. It builds the tabs, the settings and the daily schedule for you. The setup guide shows every click.
No. Test mode is on when you install it: every message comes to you first, marked [TEST], with a line saying who it would have gone to. You switch test mode off in the Settings tab when you are happy with it.
Google asks you to approve any script that reads your sheet or sends email from your account. Because the script runs in your own account rather than as a published app, Google shows its standard warning screen. The setup guide explains each button.
No. Everything stays inside your own Google account. The script cannot contact any other website, and we never see your sheet or your emails.
It stops at 50 a day unless you change that in Settings. Google's own limit is about 100 recipients a day on a free Gmail account and 1,500 on Google Workspace.
No. You pay once. It runs on Google's free Apps Script service in your own account, so there is nothing to renew.
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