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Probation & Contract Reminders
Day-one written statements, probation reviews and fixed-term contract end dates - reminded in time, for every new starter
£29.00
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Staff Training & Certificate Expiry
Every staff certificate and licence - first aid, forklift, CSCS and more - with a warning before each one needs renewing
£29.00
How you’ll receive this product
Available to download as soon as your payment is confirmed
This is delivered digitally. As soon as your payment is confirmed you will get a private link to your files on your order page. Keep the link to that page — it is where your purchase lives.
You receive
- Staff Training & Certificate Expiry — staff-training-expiry.zip
- Secure Stripe checkout — we never see your card details
- Your files appear on your order page the moment payment clears
About this product
Training lapses quietly, and you usually find out when an inspector or insurer asks. This keeps every certificate for every person in one place.
One row per certificate. Put its expiry date, or the date it was completed and how many years it lasts. First aid at work certificates last 3 years, so a first aid row with just a completion date is worked out for you, with HSE's recommendation of a yearly refresher. Food hygiene has no legal expiry, so it is not chased unless you give it a date.
You get one email when things reach 60, 30 and 7 days, a Monday summary, and - if you switch it on - the staff member gets their own reminder 30 days before.
It is a record-keeping aid, not legal advice, and uses the rules for Great Britain as they stood in September 2026.
Features
- Expiry from the certificate, or from completed date + years
- First aid worked out at 3 years, with HSE's yearly refresher advice
- Food hygiene not chased without a date - there is no legal expiry
- Warnings at 60, 30 and 7 days, one email
- Optional reminder to the staff member
- Starts in test mode - everything comes to you until you say otherwise
- Keeps a record of every message it sends, so nothing goes twice
- The wording lives on a tab in the sheet, so you change it without touching code
- An Example tab in your own sheet shows a filled-in version, with made-up data
- Runs inside your own Google account. Nothing is sent to us or to anyone else
Product questions
No. It is a reminder and record-keeping aid built around the GB rules it names in the guide. For a decision about a particular member of staff, take advice from Acas or a solicitor.
A Google account - a free Gmail account works, and so does Google Workspace - and Google Sheets in your web browser. Nothing is installed on your computer.
Open a new Google Sheet, go to Extensions > Apps Script, paste in the script from your download and run install once. It builds the tabs, the settings and the daily schedule for you. The setup guide shows every click.
No. Test mode is on when you install it: every message comes to you first, marked [TEST], with a line saying who it would have gone to. You switch test mode off in the Settings tab when you are happy with it.
Google asks you to approve any script that reads your sheet or sends email from your account. Because the script runs in your own account rather than as a published app, Google shows its standard warning screen. The setup guide explains each button.
No. Everything stays inside your own Google account. The script cannot contact any other website, and we never see your sheet or your emails.
It stops at 50 a day unless you change that in Settings. Google's own limit is about 100 recipients a day on a free Gmail account and 1,500 on Google Workspace.
No. You pay once. It runs on Google's free Apps Script service in your own account, so there is nothing to renew.
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