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Engagement Letter & AML Review Tracker
Keeps engagement letters, due diligence and client ID on the review cycle your firm sets, and flags any client with nothing on file
£18.00£20.00reduced from £20.00
How you’ll receive this product
Available to download as soon as your payment is confirmed
This is delivered digitally. As soon as your payment is confirmed you will get a private link to your files on your order page. Keep the link to that page — it is where your purchase lives.
You receive
- Engagement Letter & AML Review Tracker — engagement-aml-tracker.zip
- Secure Stripe checkout — we never see your card details
- Your files appear on your order page the moment payment clears
About this product
When a supervisor visits, the first question is whether every client has a signed engagement letter and up-to-date due diligence. This keeps the answer yes.
You keep one row per client: when the engagement letter was signed, their risk rating, when customer due diligence was last done, and when their ID document expires. It works out when each needs reviewing - on the cycle your firm has set - and warns you at 60, 30 and 7 days, in one email for every client at once, and again if one goes overdue.
A client with no signed letter, or no due diligence date, is flagged to you once as NOT RECORDED - the gaps you most need to know about. The review periods are settings, because they are your firm's policy rather than fixed in law: the starting points are yearly for engagement letters and 12, 24 and 36 months for high, medium and low risk due diligence. Change them to match your own risk assessment.
If you want, it can ask a client for a current ID document 30 days before theirs expires. That is off until you switch it on.
Features
- Engagement letter, CDD and ID expiry dates for every client in one list
- CDD refresh by risk rating - high, medium and low each on your own cycle
- Clients with no letter or no CDD flagged once as NOT RECORDED
- One email to you at 60, 30 and 7 days, and when a review is overdue
- Optional request to the client for a current ID document before theirs expires
- Every message is recorded against the client, the deadline and its date, so nothing is sent twice and next quarter's reminders are new ones
- Starts in test mode - everything comes to you until you say otherwise
- Warns you when a deadline lands on a weekend or bank holiday, and names the working day before
- The wording lives on a tab in the sheet, so you change it without touching code
- Runs inside your own Google account. No client data is sent to us or to anyone else
Product questions
No. It works out the deadlines and sends reminders. It does not submit anything to HMRC or Companies House - you or your clients still do that.
A Google account - a free Gmail account works, and so does Google Workspace - and Google Sheets in your web browser. Nothing is installed on your computer.
Open a new Google Sheet, go to Extensions > Apps Script, paste in the script from your download and run install once. It builds the tabs, the settings and the daily schedule for you. The setup guide shows every click.
No. Test mode is on when you install it: every message comes to you first, marked [TEST], with a line saying who it would have gone to. You switch test mode off in the Settings tab when you are happy with it.
Google asks you to approve any script that reads your sheet or sends email from your account. Because the script runs in your own account rather than as a published app, Google shows its standard warning screen. The setup guide explains each button.
No. Everything stays inside your own Google account. The script cannot contact any other website, and we never see your sheet or your emails.
It stops at 50 a day unless you change that in Settings. Google's own limit is about 100 recipients a day on a free Gmail account and 1,500 on Google Workspace.
No. You pay once. It runs on Google's free Apps Script service in your own account, so there is nothing to renew.
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